Note:
- Leave Salary Calculation Basis is enabled only If the Salary calculation is Actual Month Days. When the Salary calculation is Fixed for 30 Days, this option is disabled.
- If EOS is created for an Employee (resign or terminated), the remaining leave Salary and unpaid salaries will show in EOS for Calculate Actual Leave Days if Salary calculation is Fixed 30 Days:
e.g., If this option is checked, and an Employee takes a leave for 5 days on Feb 27, then the leave days will be 5 (27,28 & 1,2,3). If this option is not checked, the leave days calculated will be 7 (27, 28, 29, 30 & 1, 2, 3).
- The absence Salary will be deducted from the Effective Month given while reading an absence: E.g., an Employee absent from Jan 29 to Feb 2. Therefore, while creating the absence, if the effective Month is selected as Feb, the absence day Salary will be deducted from Feb Monthly Salary.
- Calculating Leave Days (for all types of leaves) is always based on the ACTUAL MONTH DAYS.
Special Cases When:
1. Setup is based on a fixed 30 days. If an Employee were absent on Jan 31, the leave would be deducted from Leave Days if the Setup is "Deduct from Leaves". ." d absent day Salary will be deducted if the Setup is "Deduct from Salary."
." Setup is based on a fixed 30 days. If an Employee were absent on Feb 28, the absent Salary would be deducted from the effective Month if the Setup is "deduct from Salary."
3. ." absence is created for an Employee, and the Setup type is deducted from:
Leaves → annual leaves will de leave days from the annual Leave Balance.
4. Setup is based on a fixed 30 days. If an Employee goes on leave on Jan 31, the leave will be deducted from Annual Leave Days. But it will not be paid for that 1 day since it is fixed for 30 days.
5. Setup is based on a fixed 30 days. If an Employee goes for leave on the 28th, leaves will be deducted from Annual Leave Days. Salary is calculated for 27 working days + 1 day to leave Salary. For the next 2 days (29 and 30), Salary must be manually added as a separate e in addition and deduction by the User. And next Month's Salary (March) will be 30 Days and 2 days in the Addition column.
Important:
Changing between Basis of calculation:
When the User wants to change the Basis of calculation or anything else in SETUP, the activities like Leaves, absence, Salary sheet, and EOS must be approved before proceeding (if there will be no further changes on activities in the future).
Note:
- We advise the User to approve all the activities (If there is no change later) before changing the Setup.
- We also advise users to create Salary sheets before proceeding with Setup changes. Also, to start doing changes in Setup after approving the Salary sheet.
- Activities approved before changing the policy (Setup) will remain the same and will not change after filling a new policy. I.e., There will be no effect on the calculation if there are changes between the 2 methods when activities and salaries are approved.
- The new calculation will affect the new activities reading from new changes in Setup.
- If the User wants to affect the new changes in activities created already, recreate the activities after changing the Company policy.
Exceptional:
- Calculate the First Month's Salary as Actual Days Worked:
If the Setup is fixed for 30 days and the Employee joining Date is not 30 days a month, calculate the working days based on the actual Month.
Note:
By default, this option will be checked. We strongly recommend keeping this checked. e.g., Employee joined on 27/01, so total working days will be: 5 days and will be calculated as 5/30 X Total Salary.
The Employee joined on 27/02, so the total working days will be: 2 days and will be calculated as 2/30 X Total Salary.
- Include Employees in the Salary sheet who joined on or before the Month. This allows the User to include an Employee who joined the Company before the given Date of the Month, and their Salary is generated in the Salary sheet.
e.g., If an Employee joins on the 20th of a month and we set the above to 22, he will be included in the Salary sheet for this Month.
- Show the Standard Salary Information in Salary Sheet Columns: If checked, the standard monthly Salary will only be seen on the Salary sheet.
- Allow to Edit Employee Salary Information even if the Salary sheet is approved: This option allows users to change the Employee Salary Information even if the Salary Sheet is approved. This option is added for employees whose salaries have increased after approving the Salary sheet. Therefore, the System allows these changes for history status purposes regarding Salary. This does not affect the Approved Salary Sheet. It will only affect the future Salary sheets.
Note:
Differences in the Salary for the previous period will be adjusted in the next Salary sheet.
The absence Salary will be deducted from the Effective Month while creating an absence. E.g., if an Employee was absent from Jan 29 to Feb 2, this means that while creating the absence, if the effective Month is selected as Feb, then the absence Salary will be deducted from Feb Monthly Salary.
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