Air Ticket Work Process
Air Ticket work processes are the same for HR and Timesheet Employees
Kindly go to HRMS Activities (Menu), then select Air Ticket
- Air Ticket:
Kindly go to HRMS Activities (Menu), then select Air Ticket.
- Air Ticket Setup:
Kindly go to HRMS Activities (Menu), select Air Ticket, then select Air Ticket Setup.
The user will make this Setup only one time for all Employees. In this Setup user has to mention the following details;
- Departure from:
- (Employee is departing from which city)
- Departure to:
- (Employee is departing to which city)
- Several tickets:
- ( How many Air tickets can be given to the Employee )
- Maximum Amount :
- ( How much maximum Amount can be given to the Employee for Air Ticket)
- Travel class:
- ( Class of The Air Ticket is Economy, First class, or Business Class)
- Ticket Type:
- ( Air Ticket is a way or Round Trip)
- Frequency:
- ( How many tickets can be allowed for the Employee in months or years)
- Mode:
- ( Mode of Ticket for the Employees can be every month or every year, or after every 2 years)
- Next due date:
- (What is the due date of the Air Ticket for the Employee)
- Allow to change Amount :
- ( Air Ticket Amount can be allowed to change in the future or not)
- Allow to Use Before:
- ( Air Ticket can be allowed to use before within a specific period)
- Allow to Use After:
- ( Air Ticket can be allowed to use after within a specific period)
- Notes:
- ( Any comments if the User wants to write related to Air Ticket)
- Status:
- (Employee status is Active or Inactive, shown in this last column of Status)
Once the User does the Setup of all employees, then after the Setup User can create an Air Ticket for the Employee.
- Use Air Ticket:
After the Setup user can pay for the Air Ticket from this window. When the User spends the Air Ticket for the first time, the Due date will be read from the Setup.
After saving the Air Ticket user cannot modify the transaction amount of the Air Ticket. And next due date will be calculated based on the last due date.
i.e. (The due date of the Air Ticket is 01-01-2017, and the next due date after using the Air ticket will be 01-01-2018, reading from the mode of the Air Ticket in the Setup.
Select the Payment type:
The User will select the Payment type in the use Air Ticket Window;
This Means Air Ticket Amount will be included in Salary Sheet and considered as paid when Salary Sheet is produced.
This Means Air Ticket will be paid by Payment Voucher separately from the Salary Sheet. Mode for the Payment of Air Ticket (Cash, Cheque, or Bank Transfer) will be reading from the pre-defined Setup of
method of payment for Air Ticket in the set Salary and Benefits window Located Under Manage Employees (Menu).
- Air Ticket amount will be shown in the Salary Sheet:
When the User selects the Salary Sheet option in the Payment Type, the Employee will get the Air Ticket amount with the Salary of the Effective Month. (The same month the User selects in the Use Air Ticket Window.)
- Pay Air Ticket:
To pay for the Air Ticket, Kindly go to HRMS Activities (Menu), select the Payment of Activities, and then select Pay Air ticket. Pay Air Ticket can be used only when the User chooses the Payment Voucher option in the Payment type to pay the Air Ticket in the Use Air Ticket Window. The mode for the Payment of Air Ticket is reading from the pre-defined Setup of the method of payment of Air Ticket (Cash, Cheque, or bank transfer), which the User will fill in the Set Salary & benefits window Located Under Manage Employees (Menu). According to this mode of Payment Setup, a Payment Voucher will open, and the User can pay for the Air Ticket with this Payment Voucher. And this will automatically affect Accounting when creating the payment Voucher to spend for the Air Ticket.
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