Streamline School Management with Hinawi ERP
Hinawi ERP’s School Management Module simplifies operations by providing a flexible student and parent records management system. It supports student registration, record editing, entrance exam tracking, and linking students to their guardians—especially when guardians are staff.
The system automates financial tasks like invoice generation, applying discounts, and processing payments. Based on academic terms, payments are automatically posted to the accounting module. It offers comprehensive reports and account statements for students and parents.
Parents can securely access their children’s academic and financial information through an online portal using a unique username and password. The module also supports parent profile management, linking profiles to students, and integrating with HR and Payroll for shared data. Schools can easily assign and manage student activities, creating a structured and efficient learning environment.
Main Procedures of the School Management Module
| Procedure | Description |
|---|---|
| Managing Applicants and Students | The system simplifies the registration process for new applicants by allowing easy registration, modifications to their information, and document uploads. It enables precise adjustments to applicant data, tracks exam results, monitors missing documents, and facilitates the transition from applicants to students. |
| Managing Student Data | You can modify student names, link them to parents, and manage their accounts by administrators. The system also connects students with staff and converts potential customers into the student list while allowing easy data management and updates. |
| Simplifying Financial Processes | It features tools to simplify financial processes. It can generate income, create invoices, receive payments, create student statements, and produce various financial reports. This enables users to manage their finances and track payments efficiently. |
| Managing Fees and Revenues | The system allows easy setup and modification of fee agreements, ensuring effective school regulation. You can create and record student revenues, with invoices automatically sent to the accounting module, saving time for accountants. It also facilitates the setup and recording of student discounts, using configurable settings to assess financial impact. |
| Managing Teachers and Classes | The system enables the thorough setup and configuration of teacher data for classes. It also streamlines the management and organization of student transfers between classes and sections, as well as off-campus transfers. Furthermore, you can efficiently handle the cancellation or withdrawal of new applicants and manage the graduation process for students. |
| Managing Classes and Activities | It streamlines class and activity management, allowing schools to handle student statuses, link students to staff, assign homeroom teachers, manage activities, and track involvement. This ensures the efficient organization of classes and extracurriculars. |
| Managing School Activities | You can set up and manage the list of activities and efficiently manage and record student activities. |
| Managing Results | You can track and manage final student results easily through the system. |
| Comprehensive Reports and Analysis | Provides comprehensive reports and analysis, including student reports by parents, program and staff children reports, academic year data, bus registration, withdrawals, new and current student counts, and payment tracking. This facilitates informed decision-making. |
Integration with Other Modules
| Procedure | Description |
|---|---|
| Accounting Module | Integrates with the accounting module, where the accounting system records employee names as parents. Financial data related to tuition fees is also transferred directly to the accounting module, ensuring accuracy and ease of financial management. |
| HR Module | The system integrates with the HR module to connect students with staff members, allowing the assignment of homeroom teachers and simplifying communication. This ensures students have access to the resources they need for success. |
Smart School Management with Hinawi ERP
Hinawi ERP’s School Management Module offers an intuitive system for effectively managing the operations. It enables the creation and linking of parent profiles to students, with direct access to student data and integration with HR and Payroll modules—reducing duplication and saving time.
The module supports organizing student activities, assigning students to programs, and tracking participation. It also provides essential reports on student registration, parent and staff data, discounts, and transportation usage.
System & Tuition Settings
The system includes bilingual support (Arabic and English) and customizable administrative and accounting settings. It can manage curricula, classes, stages, study sections, calendars, student documents, and entrance exams. Guardian relationships and automated reminders are also configurable.
Tuition fees can be easily defined by class with discount options, enabling accurate and efficient billing.
Key Features
Templates can be customized and printed as needed, and graphical reports offer clearer insights. Control reports help spot and fix performance gaps.
Hinawi ERP is a flexible, all-in-one solution for managing school academic, financial, and administrative tasks.
A system demonstration can be arranged by contacting the mobile or WhatsApp number +971506228024
- The School Management module is a comprehensive solution for efficiently managing all aspects of the educational process, focusing primarily on administrative and financial aspects.
- The module allows the creation and editing of student profiles, the management of data, the viewing and management of student activities, and the creation and editing of parent profiles linked to relevant students.
- The system allows you to easily create and edit student profiles, including personal information, contact details, and academic records, and manage attendance, grades, and disciplinary records.
- Yes, the module provides comprehensive reports, including reports on registered students, reports by parents and staff, discount reports, and reports on students enrolled in transportation services.
- Schools can generate income, create invoices, receive payments, create student statements, and produce various financial reports, enabling efficient financial management and payment tracking.
- Yes, the School Management module integrates with the accounting module, where employee names are recorded as parents, and financial data related to tuition fees is transferred directly to the accounting module.
- Integration with the HR module facilitates linking students with responsible staff members, ensuring integrated and smooth management across different modules.
- The system allows viewing and managing student activities and assigning students to various activities, facilitating efficient organization and management of extracurricular activities.
- Yes, the system allows setting up and modifying school fee agreements easily, specifying tuition fees by class, and configuring discounts.
- You can define and manage school data, curricula, classes and stages, study sections, set up the school calendar, manage events, and more efficiently.
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