Comprehensive Real Estate Module integrated with Accounting
Overview:
Important Features
Property, Unit, and Tenant Management
Hinawi ERP’s Real Estate module empowers investors, property managers, and business owners to manage rental properties efficiently through a centralized platform. The system allows users to register detailed property information, including unit availability, construction dates, and strategic locations. It supports various business models—whether direct ownership or commission-based leasing. By simplifying the management of tenants, units, and property relationships, the system ensures improved inventory tracking, streamlined business operations, and real-time visibility across the portfolio.
Lease and Rent Management
Hinawi ERP automates key processes to make lease and rent management easier for rental property businesses. Users can generate rental quotes and convert them into formal contracts, including options for early termination and unit handover. The system tracks rental income from various payment methods like cash, bank transfers, credit cards, and post-dated cheques. It supports bilingual invoicing and fully complies with accounting standards and VAT regulations. This module suits real estate professionals seeking efficient contract profitability and financial transparency.
Maintenance Management and Task Tracking
Hinawi ERP includes a robust maintenance tracking system that ensures smooth facility operations and cost control. It manages tenant complaints, automates maintenance tasks, and tracks maintenance costs and supplies through integrated inventory items and stock level monitoring. Reports on completed and pending maintenance activities provide real-time oversight for property managers. The system helps reduce downtime and maintenance-related operating expenses by improving inventory control and response times.
Financial Reporting and Analysis
Hinawi ERP supports effective financial management by generating comprehensive financial statements and reports. Real estate professionals can analyze rental income, occupancy rates, operating income, and unpaid balances in real time. The system tracks deferred revenues, contract renewals, and losses from vacant units, helping identify patterns and forecast profitability. Integrated financial data improves visibility into cash flow, income statements, and asset performance—enhancing the financial health of the rental property business.
Customization and Settings
Hinawi ERP’s Real Estate module offers advanced customization tools, allowing users to tailor the system to various business models and operational workflows. Templates for contracts, tax invoices, maintenance orders, and notices can be fully adapted to match legal requirements and branding. The settings area also enables the application of company policies, approval hierarchies, and financial procedures, ensuring alignment with internal processes and accounting software integration.
Document Management and Attachments
With integrated document management, Hinawi ERP allows users to store and access all documents linked to properties, units, tenants, and contracts. Documents are securely organized for fast retrieval, from lease agreements and tax invoices to payment receipts and maintenance records. This improves audit readiness and supports efficient business operations through centralized data, enabling compliance with industry and financial reporting standards.
Legal Procedures and Incomplete Tasks
Hinawi ERP enables property managers to track incomplete contracts, unresolved maintenance tasks, and legal cases related to lease violations or bounced cheques. The system provides detailed reports for follow-up, ensuring that no legal or operational issue is left unresolved. This feature supports compliance with regulations and reduces legal risks in rental property operations while regularly updating all processes.
Reminder Lists and Notifications
Hinawi ERP supports automated reminders for key rental cycle events, including lease expirations, cheque due dates, and tenant document renewals. SMS and email notifications help maintain strong communication and customer contracts. This proactive approach helps keep customers happy, ensures timely collections, and reduces missed renewals, contributing to stable rental income and better tenant engagement.
Accounting and VAT Compliance
Hinawi ERP’s Real Estate module is fully integrated with accounting software, enabling accurate tracking of rental income, prepaid rents, and operating expenses. It supports multiple payment methods, including credit cards, cheques, and bank transfers. The system ensures compliance with VAT and financial regulations, automates revenue accounting contracts, and simplifies income reporting through structured financial plans. This integration improves overall financial visibility and streamlines real estate business operations.
Request a Demo
The customer can view a demo of the software via Zoom or request to use the system. To schedule a software demo, the customer can complete the form using the following link. The customer Can Also visit our Office in Abu Dhabi, United Arab Emirates.
A system demonstration can be arranged by contacting the mobile or WhatsApp number +971506228024
Comprehensive Real Estate Management and Reporting
ERP Integration for Smarter Operations
Hinawi ERP’s Real Estate module unifies rental income, maintenance, and accounting into one platform. This integration improves financial reporting, enhances tenant management, and gives property managers real-time visibility to make informed decisions efficiently.
Centralized Control for Multiple Properties
Managing multiple rental properties is easier with Hinawi ERP’s centralized dashboard. Users can track income, expenses, and asset performance across locations, enabling better contract analysis and financial oversight.
Better Tenant Engagement and Tracking
Hinawi ERP helps property managers maintain complete tenant records and automate rent reminders. Tenants can submit maintenance requests online, and managers can track and resolve issues faster, improving satisfaction and passive income flow.
Simplified Expenses and Asset Integration
With full integration to accounting and inventory modules, Hinawi ERP enables precise tracking of property expenses. Managers can categorize costs, automate billing, and sync data with the Fixed Asset system for accurate asset tracking.
Actionable Reports for Real Estate Insight
Hinawi ERP delivers reports on contracts, payments, vacant units, and more. Built-in alerts and reminders help property managers manage tasks, monitor unit performance, and maintain full control of the real estate process.
A system demonstration can be arranged by contacting the mobile or WhatsApp number +971506228024
Best Practices in Property Management Accounting
Setting Up Your Property Management Accounting System
Hinawi ERP offers property managers full control over their accounting structure through flexible and customizable financial settings. The system allows users to configure workflows, assign permissions, and align financial processes with company-specific business models. This level of customization supports effective financial management, improves compliance with accounting standards, and enhances oversight of rental income, operating expenses, and other business processes.
Implementing a Consistent Chart of Accounts
Hinawi’s accounting module supports a five-level Chart of Accounts tailored specifically for real estate professionals and property managers. This organized structure helps classify transactions accurately and generate reliable financial reports. A well-maintained chart improves inventory tracking, expense classification, and overall transparency in financial statements.
Automated Accounting Processes
Automation plays a vital role in property management software. Hinawi ERP supports automated billing, recurring invoicing, and rent collection, reducing manual work and human errors. The system includes features like automated reminders for due rent, late payment alerts, and scheduling of recurring charges—enhancing efficiency and improving cash flow visibility.
Integration with Property Management
Hinawi ERP’s seamless integration between the accounting software and real estate module ensures that all financial and operational data stays in sync. Revenue and expense tracking are directly linked to tenant records, unit leases, maintenance requests, and communication history. This unified approach eliminates duplication, strengthens financial health monitoring, and supports smarter decision-making for property managers and business owners.
Financial Management and Reporting
Regular Cheques Received Reconciliation
The accounting module in the Hinawi software maintains strict control over incoming cheques. It tracks the entire process from receiving the cheque until it is collected and deposited in the bank or returned due to insufficient funds or other issues. The module provides clear and detailed reports on this process, ensuring full visibility and control over cheque transactions.
Maintaining Detailed Financial Records
Thorough and organized record-keeping is essential in property management accounting. This includes maintaining detailed documentation for all transactions, such as receipts, invoices, leases, and contracts. Proper documentation facilitates audits and tax compliance and helps resolve disputes or discrepancies.
General Ledger Report
The General Ledger serves as the central record for all financial transactions. It tracks revenues and expenses, which is crucial for understanding the flow of funds. Revenues represent income generated from sales or services, while expenses reflect the costs incurred by the business. Together, they enable effective financial management.
Financial Reporting
Accurate tracking of revenues and expenses is essential for generating key financial reports such as the Income Statement and Balance Sheet. The Income Statement shows profitability over a specific period, while the Balance Sheet provides a snapshot of the company’s assets, liabilities, and equity at a given point in time. These reports are critical for financial reporting and informed decision-making.
Standard Features of Hinawi ERP
Features
User Interface and Usability
Hinawi ERP offers an intuitive and easy-to-navigate user interface that caters to users of all skill levels. Customizable access permissions allow administrators to restrict specific system areas, enhancing security and workflow management.
System Integration and Scalability
The Accounting Module integrates seamlessly with other Hinawi ERP modules, such as Fixed Assets, HR, School Management, Garage Contracting, and Real Estate. This integration boosts operational efficiency and ensures that all activities are accurately tracked and reported. The system is scalable, making it suitable for businesses of all sizes.
Installation and Configuration
Proper installation and configuration are vital for the smooth operation of the property management accounting system. Start by evaluating current practices and software to customize the Hinawi module accordingly. Ensure that your hardware and network meet the system requirements to optimize performance and reduce downtime. Comprehensive staff training should be provided for effective system use.
Comprehensive Integration of All Modules in Hinawi ERP
All modules within Hinawi ERP are interconnected and exist within the same software, not as standalone modules. The user only needs to click on a single icon to access all the modules they have purchased. While the level of integration varies among these modules, the core module that ties everything together is the accounting module, as all financial outputs generated by the different modules flow into the accounting module.
QuickBooks Accounting
We take pride in being among the first Pro-Advisors and licensed resellers of QuickBooks in the Middle East. Our Hinawi Software ERP was designed to fill the gaps not covered by QuickBooks, especially for businesses in Abu Dhabi, Dubai, the UAE, and the MENA region. It offers comprehensive real estate, schools, HR, School, and fixed assets modules.
We recommend that QuickBooks users consider transitioning to Hinawi ERP. Its bilingual interface, available in Arabic and English, is user-friendly and highly customizable, making it ideal for companies in Arabic-speaking regions. QuickBooks only supports real-time posting, but Hinawi has a batch and real-time posting feature.
Access Permissions
Hinawi ERP ensures high security through its comprehensive access management system. This system allows company administrators to control and specify which information and operations users can access, which is crucial for maintaining data security and operational efficiency. Permissions are granted based on what appears in the menus, item by item, ensuring that the main user (admin) can precisely assign permissions, making the system secure and reliable. The permissions screen covers all modules within the software, allowing permissions to be copied from one user to another, saving time. Additionally, a feature enables viewing-only permissions without granting any modification or editing rights.
General Settings
Hinawi ERP allows full customization to comply with company policies. Users can configure general settings, define access permissions, and set legal attachments. The system supports the easy customization of templates and input fields, along with advanced reporting and graphical analysis tools, making it suitable for businesses across the UAE and Arab countries in the Middle East and North Africa.
A system demonstration can be arranged by contacting the mobile or WhatsApp number +971506228024
The program should include features like tenant and lease tracking, automated billing and reminders, financial reporting, expense tracking, and integration with tools like CRM and financial systems. It must work in both Arabic and English. Trackbacks must also have a settings system that allows users to apply company policies.
The software increases efficiency by automating repetitive tasks, maintaining accurate financial records, improving cash flow through timely rent collection, and providing insights through detailed financial reports.
The system integrates seamlessly with other property management systems, CRMs, financial tools, and the fixed assets system, providing a smooth operational workflow and efficient data management.
The system complies with relevant accounting standards (such as GAAP or IFRS) and provides regular updates to reflect regulatory changes, ensuring that your financial records remain accurate and compliant.
The system includes tenant and lease tracking, maintenance management, automated invoicing, customizable reports, payment processing, and integration with other ERP, such as accounting and HR.
The cost varies based on the number of users, and there are no limits on the number of residential or commercial properties or units. The price may also vary if the user wishes to purchase additional systems beyond the real estate system.
Yes, the Hinawi program can be accessed remotely from any location with an internet connection. The data is on the company’s server, and it can be.
Hinawi provides multiple support channels like phone, email, live chat, and a knowledge base. Timely support helps reduce downtime and resolve issues quickly.
Yes, users can try the program or request a demo to ensure Users software meets their requirements.
Integration streamlines financial reporting, simplifies tax preparation, and reduces errors caused by manual data entry by connecting property management with accounting functions.
Tenants can submit handling assignments that are assigned to the appropriate team and tracked until completion. This ensures prompt repair handling, helping maintain tenant satisfaction and property value. The maintenance system is also linked with the inventory system in accounting and affects it.
The system efficiently rules tenants, lease agreements, payment histories, renewal dates, and more. It helps manage vacancies, anticipate renewals, and maintain organized tenant communication. It also includes an SMS messaging system to communicate with tenants regarding lease renewals, cheque dates, and more.
The system provides user access controls, data encryption, and regular security updates to Users’ sensitive financial and property-related data. It also offers continuous backup functionality, and users should perform daily backups to ensure data security.
Users can apply their company’s rules, making the system adaptable to all Arab countries.
The system provides automated reminders for lease and expiration dates, making it easy to manage renewals and terminations while keeping track of any outstanding payments. SMS messages can also be sent to tenants.
The system is designed to handle various property types, including residential, commercial, and industrial properties.
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