The Garage and Maintenance module in Hinawi ERP Software is the ideal solution for streamlining maintenance operations and increasing productivity in managing vehicles and equipment. By automating and digitizing garage and maintenance processes, companies can significantly improve efficiency and productivity. This module is designed to help you manage all aspects of garage and maintenance operations, from creating work orders to tracking work tasks and work order status.
With the Garage and Maintenance module from Hinawi ERP, you can optimize your garage operations and elevate your business to a new level.
Managing maintenance operations can be complex and time-consuming, but with the Garage and Maintenance module in Hinawi ERP, these operations can be significantly simplified. This module is designed to streamline maintenance operations and make them more seamless and effective.
| Title | Description |
|---|---|
| Registering Vehicles or Equipment | The process begins by registering all vehicles or equipment in the software. |
| Creating Work Orders | Allows you to open new work orders and record all necessary data for maintenance, such as details of required spare parts and vehicle inspection. You can easily add all services and spare parts needed for each work order, with the flexibility to specify the types of required services. |
| Identifying Required Spare Parts | Spare parts are identified and withdrawn from inventory, ensuring the correct parts are available. The inventory is linked to the accounting module for accuracy. |
| Assigning Workers and Supervisors | Workers and supervisors are assigned to each work order to ensure tasks are executed efficiently. The system provides detailed reports to track worker progress on assigned tasks. |
| Handling External Services | If external services such as bodywork or painting are needed, they can be added to the work order. |
| Monitoring Work Order Status | Create detailed and summary reports on the status of work orders, including information on work order entry and cost, as well as profit and loss reports for each job. |
| Approving Completed Work Orders | Completed work orders are approved, and draft invoices are created. Upon approval of the draft, final invoices are issued. |
| Issuing Draft Invoices | A draft invoice is issued to the customer for discussion. Once the price is agreed upon, the draft is converted to a cash invoice or credit invoice. |
| Issuing Final Invoices | After approval, final invoices are issued, which can be either cash or credit invoices, directly impacting the accounting module. |
| Vehicle Release Authorization | At the end of the process, a release authorization is issued for the vehicle or equipment to leave the garage. |
| Converting Vehicles to Fixed Assets | You can convert vehicles to fixed assets and vice versa, allowing for precise asset tracking and inventory management. The garage system can repair company-owned vehicles or external client vehicles, making it suitable for internal company vehicle maintenance or customer vehicles. |
The Garage and Maintenance module in Hinawi ERP Software allows you to design and set up various forms needed for efficient garage management, including work orders, which are used to create and modify work orders; draft invoices, which are prepared for review before final issuance; and credit sales invoices, which are used to convert draft invoices into cash or credit sales invoices after price approval.
The system is fully integrated with other Hinawi ERP modules, enabling easy updating of accounting information and report generation, reducing the need for manual data entry. Integration includes:
| Title | Description |
|---|---|
| Full Integration with Hinawi ERP Modules | The system is fully integrated with other Hinawi ERP modules, enabling easy updating of accounting information and report generation, reducing the need for manual data entry. |
| Integration with the Accounting Module | Reads customer names and inventory from stores and financially impacts cash and credit invoices. |
| Integration with the HR and Payroll Module | Reads worker and supervisor names and payroll information. |
| Integration with the Fixed Assets Module | Used for maintaining company vehicles and internal equipment. |
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