Contracting Management System in Hinawi ERP
Overview
The Contracting Management System in Hinawi ERP is a fully integrated solution designed for contracting companies, building contractors, and business owners operating in Abu Dhabi, the UAE, and the broader region. It provides advanced tools to manage every aspect of the construction and tendering process—from bill of quantity (BOQ) creation and estimate making to procurement and financial integration.
Key Features for Construction & Contracting Companies
Comprehensive Estimating Tools
Hinawi ERP empowers contracting companies to create accurate and comprehensive cost estimates for each project. Estimates are for materials, labor, subcontractors, equipment, overhead, and contingencies. These estimates can be linked to actuals, allowing for more precise cost control and forecasting throughout the project lifecycle.
BOQ Creation and Management
With the contracting module in Hinawi ERP, users can build, manage, and print structured Bill of Quantity (BOQ) documents. These BOQs can be edited, closed, and linked directly with material requisitions, ensuring that each phase of the construction process is well-documented and properly aligned with procurement.
Tendering and Procurement Workflow
The contracting module supports the tender and bidding process, making it easy to manage price inquiries, compare supplier offers, approve bids, and issue professional tender documents. On the procurement side, it streamlines purchase orders, item receipts, excess inventory handling, and credit invoices, delivering a fully integrated workflow from estimation to material delivery.
Inventory and Reporting Control
The contracting module, Integrated with the inventory module, allows real-time tracking of stock levels and material usage. Material requests can be generated directly from project data. The system also offers a wide array of reports, including BOQs, quantity estimates, bids, and purchase orders—all of which can be exported to Excel with advanced filtering options for better analysis.
Customization, Access, and Language Support
Hinawi ERP is designed with flexibility in mind. It supports Arabic and English, and all forms and templates are fully customizable. Administrators can assign user permissions to control access, and the system sends real-time notifications via SMS and email, keeping all stakeholders informed and connected throughout the project.
Estimating Costs Interface
The Estimating Costs screen offers a detailed and organized interface to enter key project data such as estimate name, tender number, address, and tender value. Items are categorized by type: materials, labor, equipment, subcontractors, general expenses, and more. Costs are auto-calculated, categorized, and printable for management and financial use.
| Integration Area | Description |
|---|---|
| Accounting & Inventory | Project costs and revenues from the contracting module are posted directly to the accounting system, and materials consumed in projects are deducted from inventory in real time. |
| HR & Payroll | Labor costs are automatically reflected in the payroll system, simplifying salary and wage processing. |
| Fixed Assets | Tracks equipment and machinery used in projects, supporting maintenance schedules, and monitoring asset values. |
| QuickBooks Integration | Optional synchronization with QuickBooks, providing flexibility in financial management. |
Efficient Contract Management with the Contracting System in Hinawi ERP
| Feature | Description |
|---|---|
| Creating and Editing Contracts | Quickly and easily create and edit contracts, allowing you to move on to other tasks. The user-friendly interface enables you to track all contracts in one place. |
| Printing and Closing BOQ Estimates | In the contracting module in Hinawi ERP, the user can print and close Bill of Quantities (BOQ) estimates, simplifying the process. BOQ tables, including activities, tasks, and item lists, can also be easily created and managed. |
| Bid Management | Create, edit, approve, and print bids from one location. Conduct price inquiries from suppliers and compare prices, making the bidding process more efficient. |
| Procurement Management | The contracting system can help you manage procurement more effectively. It allows you to quickly create purchase orders, manage item receipts, process credit invoices (debit notes), and track the purchasing workflow with reporting capabilities. |
Field Name | Description |
Bill of Quantity (BOQ) Tab | |
Item | This field is a drop-down that lists all the items added to the BOQ List, which is used for estimation. The User can add items to the List by opting for new or pressing F2. The User can choose only one Item from this List at a time. If the User needs to add more than one item, they must add them one after the other. If the User uses a fresh ERP Module, the System will not have any items available in the BOQ List. In this case, the User must add items to the BOQ List. |
Description | This Field contains the description or remarks about the Item selected from the BOQ List in the Field ‘Item.’ |
U/M | This field denotes the unit of measurement for the item selected in the ‘Item’ field. The Value of this Field (i.e.) the Unit of measurement gets pre-populated as the User chooses the Item in the ‘Item’ Field. The Value in this Field is populated based on the Data used to create that Item in the BOQ List. |
Quantity | This Field denotes the total count/nos/ Quantity corresponding to the Item selected in the Item Field Unit. |
Unit Price | This Field denotes the Cost price of 1 Unit or piece of the Item selected in the Item Field. |
Amount | This Field denotes the total Cost price of the Item selected in the Item Field for the Quantity of the Item given in the ‘Quantity’ Field. |
Markup Mode | This is a drop-down Field that lists two options/modes:
The User needs to opt for any markup mode from the above, either Amount or Percentage. The User must select a mode because the Value or option chosen in this Field will be the baseline for the following Field: ‘Markup / %.’ |
Markup / % | In this field, the User must fill out the amount or percentage of markup based on the mode selected above. If the field of Mark up is Amount, then the User must fill in the Markup Amount in this Field. If the field is a percentage, the User must give the markup percentage in this Field. If the markup mode field has not been filled in, the User will not be allowed to fill in the markup Value. |
Margin / Profit | This Field denotes the difference between the estimated price and the Item’s selling price. |
Total Amount | This Field will defy the material’s estimated price, including the markup Value. |
Labors Tab | |
Position | This field lists positions available or created in the HRMS Module and denotes the role of the laborers/employees in the organization. The User can choose only one position from this List at a time. If the User needs to add more than one position, they must be added one after the other. If the User uses a new ERP Module, the System will not have any positions available in the position List. In this case, the User must add positions to the position List. |
Description | This Field contained description or remarks about the position selected from the List in the Field’ Position.’ |
Material | This Field denotes the field link between the different tabs within the estimate form. |
U/M | Does this Field denote field notes of measurement of the Salary (i.e., is it if the Salary rate is on a daily/monthly/yearly basis? |
Max. Salary | This Field denotes/the minimum/ maximum Salary that is provided to the laborers/employees of the organization. This Value is pre-populated in the Field-based field position selected in the ‘position’ Field. The values in this field are the field-time Data reading from the database. The minimum Salary denotes the minimum Salary currently given to the Employee in the organization holding the position selected in the ‘position’ Field. Similarly, the maximum Salary denotes the maximum Salary currently given to the Employee in the organization holding the position selected in the ‘position’ Field. In case no Value is populated in these fields, no employees currently hold this position. Therefore, the User is given the privilege to edit (i.e.) the User can fill in the minimum and maximum Salary by themselves. The User can also create a new position in the Company setup and set the minimum and maximum Salary range in the Setup. |
of position, this | This Field will deFieldthe count of laborers/employees required to estimate. |
Estimated Salary | This Field will deFieldthe estimated Salary given to the laborers/ employees holding the position selected in the ‘position’ tab. |
Period | This field denotes the required duration for the selected position. |
Amount | This field will deField the total salary (Cost price) of the employees/laborers holding the position selected in the ‘position’ tab concerning the number of employees. |
Markup Mode | This is a drop-down Field that lists two options/modes:
The User needs to opt for any markup mode from the above, either Amount or percentage. The User must select a mode because the Value or option chosen in this Field will be the field baseline for the following Field—’MarkField%.’ |
Markup / % | In this field, the UsFieldst fills out the amount or percentage of markup based on the mode selected above. If the mode of Mark up is Amount, then the User needs to fill in the Markup Amount in this Field. If the field is a percentage, the User must give the markup percentage in this Field. If the markup mode field has not been filled in, the User will not be allowed to fill in the markup Value. |
Margin / Profit | This field denotes the difference between the estimated salary and the salary given to an employee. |
Total Amount | This field will deField the total estimated salary of the employee/laborers, including the markup value. |
Subcontract Tab | |
Item | This dropdown Field lists all the items added to the sub-contract List. The User can choose only one Item from this List at a time. If the User needs to add more than one item, they must add them one after the other. If the User uses a new ERP Module, the System will not have any items available in the subcontract List. In this case, the User must add items to the subcontract List. |
Description | This Field contains Field description or remarks about the Item selected from the subcontract List in the Field ‘Item.’ |
Materials | This Field denotes the field link between the different tabs within the estimate form. |
U/M | This field denotes the field unit of measurement for the item selected in the ‘Item’ field. The Value of this Field (i.e.) the Unit of measurement gets pre-populated as the User chooses the Item in the ‘Item’ Field. The Value in this Field is populated based on the Data used to create that Item in the subcontract List. |
Quantity | This Field denotes the total count/nos/ Quantity corresponding to the Item selected in the Item Field. |
The Unit price | This Field denotes the FieldCost price of 1 Unit or piece of the Item selected in the Item Field. |
Amount | This Field denotes the total Cost price of the Item selected in the Item Field concerning the Item quantity given in the ‘Quantity’ Field. |
Mark up mode this | This is a drop-down Field that lists two options/modes:
The User needs to opt for any markup mode from the above, either Amount or Percentage. The User needs to select a mode because the Value or option set in the Field will be the field baseline for the following Field: ‘MarkField%.’ |
Markup / % | In this field, the UsFieldst fills out the amount or percentage of markup based on the mode selected above. If the markup mode is Amount, then the User needs to fill in the Markup Amount in this Field. If the field is a percentage, the User must give the markup percentage in this Field. If the markup mode field has not been filled in, the User will not be allowed to fill in the markup Value. |
Margin / Profit | This Field denotes the difference between the estimated price and the Item’s selling price. |
Total Amount | This Field will defy the material’s estimated price, including the markup Value. |
Equipment Tab | |
Fixed Asset | This dropdown Field lists all the items added to the fixed Asset List. The User can choose only one Item from this List at a time. If the User needs to add more than one item, then the User needs to add them one after the other. If the User uses a new ERP Module, the System will not have any items available in the Fixed Asset List. In this case, the User must add items to the subcontract List. |
Description | This Field contains Field description or remarks about the Item selected from the Fixed Asset List in the Field ‘Item.’ |
Materials | This Field denotes the field link between the different tabs within the estimate for monthly. |
Monthly depreciation this | This Field denotes Field depreciation of the chosen Asset monthly by default original. |
Original Value | This Field denotes the original Value of the Asset |
Depreciation | This Field denotes the total depreciation for a fixed Asset that has been charged to expense since it was acquired and made available for use. |
Netbook Value of this | This Field denotes the difference between the Asset’s original Value and the accumulated depreciation. |
The period type of this | This Field denotes the field unit of measurement of the fixed Asset (i.e.). Is the depreciation Amount of the fixed Asset on a daily/monthly/yearly basis? |
of periods, this | This field denotes the required duration for the selected asset. |
Estimated depreciation this | This Field denotes the estimated depreciated Value of the chosen Asset. |
Amount | This field will deField the total price (Cost price) of the fixed asset selected for the period. |
Markup Mode | This is a drop-down Field that lists two options/modes:
The User needs to opt for any markup mode from the above, either Amount or percentage. The User must select a mode because the Value or option chosen in this Field will be the field baseline for the following Field—’MarkField%.’ |
Markup / % | In this field, the UsFieldst fills out the amount or percentage of markup based on the mode selected above. If the mode of Mark up is Amount, then the User needs to fill in the Markup Amount in this Field. If the field is a percentage, the User must give the markup percentage in this Field. If the markup mode field has not been filled in, the User will not be allowed to fill in the markup Value. |
Margin / Profit | This Field denotes the difference between the estimated price and the fixed Asset’s selling price. |
Total Amount | This Field will deFieldthe Asset’s estimated price, including the markup Value. |
Overhead Tab | |
Account | This Field will deField the Accounts of different types of expenses. The User can see the other available accounts with the corresponding Account Numbers and Account types in this field. This List is read from the chart of the Account List. The User can choose only one Account from this List at a time. If the User needs to add more than one Account, they must add them one after the other. If the User uses a new ERP Module, the System will not have any items available in the chart of the Account List. In this case, the User must add the Account to the chart Account List. |
Description | This field contained descriptions or remarks about the account selected in the ‘Account’ field. |
Amount | This field is pre-filled based on the Account selected in the ‘Account Field.’ This is the actual amount read from the System. This Field will deField the expense reading from the profit/ loss Report concerning the chosen period (i.e., the tender period). For example, if the tender period is six months, the Amount is read from the selected Date for the past six months. |
Markup Mode | This is a drop-down Field that lists two options/modes:
The User needs to opt for any markup mode from the above, either Amount or percentage. The User must select a mode because the Value or option chosen in this Field will be the field baseline for the following Field—’MarkField%.’ |
Markup / % | In this field, the UsFieldst fills out the amount or percentage of markup based on the mode selected above. If the mode of Mark up is Amount, then the User needs to fill in the Markup Amount in this Field. If the field is a percentage, the User must give the markup percentage in this Field. If the markup mode field has not been filled in, the User will not be allowed to fill in the markup Value. |
Calculated Amount | This Field will deField the calculated Account Amount, including the markup Value. |
Markup Mode | This is a drop-down Field that lists two options/modes:
The User needs to opt for any markup mode from the above, either Amount or Percentage. The User must select a mode because the Value or option chosen in this Field will be the field baseline for the following Field—’ MarkField%.’ |
Markup / % | In this field, the UsFieldst fills out the amount or percentage of markup based on the mode selected above. If the markup mode is Amount, then the User needs to fill in the Markup Amount in this Field. If the field is a percentage, the User must give the markup percentage in this Field. If the markup mode field has not been filled in, the User will not be allowed to fill in the markup Value. |
Margin / Profit | This Field denotes the difference between estimated and selling prices. If the tender period is six months, then the Amount for six months is divided by the chosen markup percentage. |
Total Amount | This Field will deField the total Amount of the Account, including the markup Value. |
Contingency Tab | |
Account | This Field will deField the Accounts of different types of expenses. The User can see the other available accounts with the corresponding Account Numbers and Account types in this field. This List is read from the chart of the Account List. The User can choose only one Account from this List at a time. If the User needs to add more than one Account, they must add them one after the other. If the User uses a new ERP Module, the System will not have any items available in the chart of the Account List. In this case, the User must add the Account to the chart Account List. |
Description | This field contained descriptions or remarks about the account selected in the ‘Account’ field. |
Amount | This field is pre-filled based on the account selected in the Account Field. does the system read the actual amount. This Field will deField the expense reading from the profit/ loss Report concerning the chosen period (i.e., the tender period). For example, if the tender period is six months, the Amount is read from the selected Date for the past six months. |
Markup Mode | This is a drop-down Field that lists two options/modes:
The User needs to opt for any markup mode from the above, either Amount or Percentage. The User must select a mode because the Value or option chosen in this Field will be the field baseline for the following Field—’MarkField%.’ |
Markup / % | In this field, the fills out the amount or percentage of markup based on the mode selected above. If the mode of markup is Amount, then the User needs to fill in the Markup Amount in this Field. If the field percentage is high, the User needs to increase the markup percentage in this field. If the markup mode field has not been filled in, the User will not be allowed to fill in the markup Value. |
Calculated Amount | This Field will deField the calculated Account Amount, including the markup Value. |
Markup Mode | This is a drop-down Field that lists two options/modes:
The User needs to opt for any markup mode from the above, either Amount or percentage. The User must select a mode because the Value or option chosen in this Field will be the field baseline for the following Field—’MarkField%.’ |
Markup / % | In this field, the define fills out the amount or percentage of markup based on the mode selected above. If the mode of Mark up is Amount, then the User needs to fill in the Markup Amount in this Field. If the field is a percentage, the User must give the markup percentage in this Field. If the markup mode field has not been filled in, the User will not be allowed to fill in the markup Value. |
Margin / Profit | This Field denotes the difference between the estimated and selling prices. If the tender period is six months, then the Amount for six months is divided by the chosen markup percentage. |
Total Amount | This Field will define the total amount of the Account, including the markup Value. |
The Contracting System in Hinawi ERP is an advanced software solution designed to help companies improve project management. It simplifies project planning, estimation, analysis, and bid management, ensuring efficient and accurate project execution.
The Contracting System integrates seamlessly with other systems like accounting, inventory, HR, payroll, and fixed assets. This integration ensures that all financial, material, and labor data are accurately recorded and updated across the entire ERP system.
The Estimating Costs interface provides a comprehensive screen for estimating all project-related costs, including detailed data entry, automatic cost calculation, cost categorization, and options for saving and printing the final report.
The system allows for quick creation, editing, and approval of contracts. It enables tracking all contracts in one place, reducing the risk of confusion or loss of paperwork. It also simplifies the management of BOQ tables and material requests.
The system simplifies the bidding process by allowing users to create, edit, approve, and print tender item lists from one location. It also facilitates price inquiries from suppliers and price comparisons, making the process more efficient.
The Contracting System allows for generating various reports, including BOQ estimates, tender proposals, material requests, purchase orders, and credit invoices (debit notes). Custom reports can be created using the filtering feature and data exported to Excel.
Yes, the Contracting System is highly customizable. Companies can configure it according to their policies, assign user permissions, and receive notifications via SMS and email, ensuring that the system meets each company’s needs.
Hinawi ERP provides comprehensive training and support for Contracting System users. Video tutorials are available in Arabic and English to help users navigate the system. Additionally, users can benefit from a 30-day free trial to explore the system’s features.
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