Posting Financial Outputs from HR to Accounting
Introduction:
The accounting system is an essential part of Hinawi Software, serving as the financial repository for all financial outputs from the program’s various modules.
Posting to accounting is done with a single click, eliminating the need for manual entry, preparation, or exporting to Excel, as the software automatically generates these entries.
The system includes the posting of vacation salaries, employee tickets, loan amounts, and end-of-service benefits to accounting. It also posts provisions for vacation salaries, travel tickets, and end-of-service benefits.
These operations contribute to improving the accuracy of financial records, ensuring compliance with the company’s financial policies, saving time, and achieving control.
Screen Contents:
– Post HR Salary Sheet – All Payment Modes
– Post Timesheet Salary – All Payment Modes
– Post HR Salary Payment (Created from WPS)
– Post Timesheet Salary Payment (Created from WPS)
– Post Leave Salary – HR & Timesheet Employees
– Post Air Ticket – HR & Timesheet Employees
– Post Decrease Loan
– Post EOS Benefit
– Post Company Pension
– Post Leave Monthly/Yearly Provision
– Post Air Ticket Provision
– Post EOS Provision
– Void Journal (HRMS Transactions)
In general, the posting of procedures from the accounting system is of two types:
- Real Time Posting: This means that when the transaction is saved, it has an immediate impact on the final financial reports.
- Batch Posting: Here, the user must approve the outgoing procedures and then perform the posting, at which point the impact will be reflected in the financial reports.
The Relationship Between HR and Payroll Procedures and Payments in the Accounting System
The attached screen illustrates the relationship between HR and Payroll procedures in the Hinawi Software and the accounting system. These procedures represent the method of making payments related to HR through the forms available in the accounting system.
Hinawi Software users should make payments through the procedures listed on the screen and should not go to the accounting menu for direct payment from there. The advantage of using the payment from the provided screen is that it changes the status of the procedure to “Paid,” preventing duplicate payments.
In case of going directly to the accounting menu and making the payment from there, the procedure status will not change to “Paid,” leading to duplicate payments and loss of internal control. This is where the importance of this screen comes in.
These procedures include:
– Pay Leave – HR Employees
– Pay Leave – Timesheet Employees
– Pay Encash Leave – Timesheet Employees
– Pay Loan
– Pay Increased Paid Loan
– Pay Air Ticket
– Pay Training
– Pay Expenses
– Pay Benefit
– Pay End Of Service
– Pay Pension to Government
The Relationship Between the HR and Payroll Module and Receivables from Employees and Their Impact on Accounting
The attached screen illustrates the relationship between the HR and Payroll module in Hinawi Software and the accounting module concerning receivables from employees. This relationship includes the following procedures:
- Receive Amount for Earlier Leave Return
- Create Receipt Voucher for Refund Loan
- Receive Payment for EOS Final Settlement
These procedures demonstrate how to handle receivables from employees and record them in the accounting module to ensure the accuracy and integrity of financial transactions. This relationship facilitates the automatic recording of all employee-related receivables in the accounting module, ensuring that financial accounts are updated promptly and accurately.
When receivables are selected from this list, it affects the status of the procedure according to its nature. However, if the accounting menu is used directly to create receipt vouchers, there will be no impact on the procedure status in the HR module, which may result in the procedure status not being updated correctly.
Discover the secrets of Hinawi Software and gain new skills through exciting YouTube videos! Learn how to improve your performance as a user of the software, master accounting and payroll management operations, and get ready for a promising future as a university student. Click here to find out more: [Videos Link]
