Feature setup is essential for setting the company’s regulations, arrangements, and control policy.
Before recording any operations, the user must set up the company file.
If these settings are not made, the customer may find that the results do not comply with its policies and need to re-enter its operations.
Therefore, settings are vital when using the software. It’s very important to understand this. The setup unit is the most important step and must be done before using the software.
Air Ticket Work Process
Air Ticket work processes are the same for HR and Timesheet Employees
Kindly go to HRMS Activities (Menu), then select Air Ticket
Kindly go to HRMS Activities (Menu), then select Air Ticket.
Kindly go to HRMS Activities (Menu), select Air Ticket, then select Air Ticket Setup.
The user will make this Setup only one time for all Employees. In this Setup user has to mention the following details;
Once the User does the Setup of all employees, then after the Setup User can create an Air Ticket for the Employee.
After the Setup user can pay for the Air Ticket from this window. When the User spends the Air Ticket for the first time, the Due date will be read from the Setup.
After saving the Air Ticket user cannot modify the transaction amount of the Air Ticket. And next due date will be calculated based on the last due date.
i.e. (The due date of the Air Ticket is 01-01-2017, and the next due date after using the Air ticket will be 01-01-2018, reading from the mode of the Air Ticket in the Setup.
Select the Payment type:
The User will select the Payment type in the use Air Ticket Window;
This Means Air Ticket Amount will be included in Salary Sheet and considered as paid when Salary Sheet is produced.
This Means Air Ticket will be paid by Payment Voucher separately from the Salary Sheet. Mode for the Payment of Air Ticket (Cash, Cheque, or Bank Transfer) will be reading from the pre-defined Setup of
method of payment for Air Ticket in the set Salary and Benefits window Located Under Manage Employees (Menu).
When the User selects the Salary Sheet option in the Payment Type, the Employee will get the Air Ticket amount with the Salary of the Effective Month. (The same month the User selects in the Use Air Ticket Window.)
To pay for the Air Ticket, Kindly go to HRMS Activities (Menu), select the Payment of Activities, and then select Pay Air ticket. Pay Air Ticket can be used only when the User chooses the Payment Voucher option in the Payment type to pay the Air Ticket in the Use Air Ticket Window. The mode for the Payment of Air Ticket is reading from the pre-defined Setup of the method of payment of Air Ticket (Cash, Cheque, or bank transfer), which the User will fill in the Set Salary & benefits window Located Under Manage Employees (Menu). According to this mode of Payment Setup, a Payment Voucher will open, and the User can pay for the Air Ticket with this Payment Voucher. And this will automatically affect Accounting when creating the payment Voucher to spend for the Air Ticket.
| Accounting Entries for Air Ticket for HR and Time Sheet Employees | |||||
| A. Create Form | B. Approvals | C. Post to Accounting | D. Payments | Memo | |
| Air Ticket | Users must create a Setup for Air Ticket as the first step. The Setup screen has many options to select and conditions. These Setup options are by Employee. | There is no approval required when creating the Setup. | Post to Accounting will be done when Posting the Salary Sheet or making the Payment Voucher. | Payment is through Salary Sheet and Payment Voucher. Creating PV will be the same process as creating it from the Accounting Menu. It will take the following latest Number of PV. Payment can be by Cash \ Cheque, or Bank Transfer as per Setup. | Admin can make a Predefined Setup to link the Additions with the Chart of Accounts. This will affect Accounting when posting the approved Salary Sheet. |
| Accounting Details | |||||
| A. Create Form | B & C: Accounting Entries on Approvals | Menu Location | D. Payment | Menu Location | Memo |
| Additions / Deductions | The air ticket with its name will be part of the Additions Deductions column. Dr. Additions \ Deduction Air Ticket Account Cr. Accrued Salary Posting will be by JV through Salary Sheet. | Go to: Update to Accounting Menu >>>> HRMS Update >>>> Post Salary Sheet | Payment of Air ticket will be through Salary Sheet or Payment Voucher. | The air ticket will be under the column of Additions / Deduction in the Salary Sheet. | |
Dr. Salaries & Allowances Dr. Additions Account Dr. Others | A. If Payment by WPS Dr. Accrued Unpaid Salaries Account will be selected automatically based on the previous step in column E. | ||||
| Cr. Deductions Account Cr. Accrued Unpaid Salaries. | Cr. Bank (No Partial or Split Payment of Salary Amount.) | ||||
| Posting Additions and Deductions to Accounting will be done by JV through Salary Sheet. | B. If Payment by Payment Voucher. Payment of Salary & Leave Can be paid by: Cash, Cheque, or Bank Transfer | ||||
| Dr. Accrued Unpaid Salaries (Automatically Selected) | |||||
| Cr. Cash / Bank (No Partial or Split Payment of Salary or Leave Amount.) | |||||
| Posting to Accounting by Payment Voucher | |||||
| Posting the Payment By: | |||||
| Each Employee -> No Payment for a group of Employees. |
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Khalidiya, Near Khalidiya Park. Gulf Rider Building Mezzanine Floor Office 3 Abu Dhabi –UAE
